Administrative Personal Assistant

Coach Sveta Rhythmic Gymnastics Club, a company associated with ShortPoint is looking for a highly organized, proactive, and professional Administrative & Personal Assistant to support the CEO of two leading children’s activity academies in Dubai: Coach Sveta Rhythmic Gymnastics Club and NeedToDance Studio.

This role is ideal for someone who thrives in a dynamic environment, enjoys working with families and children-focused businesses, and has strong experience handling HR, government processes, and event coordination in the UAE.

Administrative & Executive Support

• Provide full administrative and personal assistance to the CEO.
• Manage calendars, schedules, meetings, and travel arrangements.
• Handle correspondence, documentation, and filing.
• Assist with merchandise orders, uniforms, and vendor coordination.
  
  
  

• Professionally communicate with parents, vendors, coaches, and external partners.
• Draft and respond to emails, announcements, and official correspondence.
• Maintain positive relationships with families and suppliers.
  
  
  

• Support the planning and coordination of competitions, recitals, and workshops.
• Handle bookings for facilities and liaise with vendors/service providers for smooth event execution.
  
  
  

• Assist with recruitment, onboarding, and maintaining employee records.
• Support HR compliance and daily operations.
• Manage government-related tasks (visas, labor contracts, license renewals).
• Liaise with UAE authorities (DED, MOHRE, GDRFA, Tasheel, etc.) to ensure timely processing.
• Handle sensitive information with confidentiality and professionalism.
• 5+ years of experience as an Admin/Personal Assistant or in a similar role (UAE experience required).
• Strong English communication skills (spoken and written).
• Knowledge of UAE labor law, HR processes, and government procedures.
• Hands-on experience liaising with government authorities for license renewals, visa applications, and related tasks.
• Candidate must have a valid UAE driving license and personal car.
• Skilled in MS Office and modern communication tools (Slack, Teams, etc.).
• Excellent organizational skills with the ability to multitask.
• Discreet, reliable, and proactive with strong problem-solving ability.
• Preferred: Background in sports academies, events, or family-focused services
  
  
  

• Monday to Saturday (Sunday off).
• Flexibility required for occasional events, competitions, or urgent tasks.
  
  
  

• Be part of two well-established academies with hundreds of happy students.
• Work in a family-friendly, dynamic environment.
• Opportunity to grow into an Operations Manager role as the company expands.