Administrative Coordinator (225-802)

An Administrative Coordinator plays a crucial role in ensuring the smooth operation of an organization by providing essential clerical and administrative support. They are responsible for coordinating various office functions and streamlining processes to enhance productivity and efficiency. An Administrative Coordinator typically works closely with different departments to ensure that all administrative needs are met promptly and effectively. They handle tasks such as scheduling meetings, managing correspondence, maintaining office supplies, and handling inquiries. By facilitating communication and organization, an Administrative Coordinator helps to create a productive and harmonious workplace. They also play a significant role in record-keeping, data entry, and maintaining the company’s filing systems, contributing significantly to the team’s overall success.

Responsibilities

• Coordinate and manage office activities to ensure efficient operations.
• Schedule and organize meetings, conferences, and appointments for staff.
• Maintain and update office files and database such as contact lists.
• Handle incoming and outgoing correspondence including emails and postal mail.
• Serve as a point of contact for internal and external communication needs.
• Order and manage office supplies to ensure availability when needed.
• Assist in preparing reports, presentations, and other documents as required.
• Process invoices and expense reports for timely financial documentation.
• Support project coordination by organizing schedules and meeting deadlines.
• Conduct research to support management in special projects and initiatives.
• Ensure high levels of customer service by addressing client inquiries effectively.
• Work collaboratively with different departments to fulfill administrative requirements.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Proven experience as an Administrative Coordinator or in a similar role.
• Excellent verbal and written communication skills are essential.
• Proficiency in MS Office Suite and familiarity with office equipment.
• Strong organizational skills with an ability to multitask effectively.
• Attention to detail and problem-solving skills are highly required.
• Ability to work independently and collaboratively in a team environment.