Administrative Associate (225-1012)

The role of an Administrative Associate is crucial for the smooth and effective operation of any office environment. This position is often at the heart of the organization, acting as a vital support system for various departments. An Administrative Associate is responsible for handling multiple tasks such as managing schedules, preparing documents, and liaising with both internal and external stakeholders. With their organizational skills and attention to detail, they ensure that office processes run seamlessly. They are often the first point of contact, representing the company’s values and professionalism. This role requires a high level of discretion, as it involves managing confidential information and communicating efficiently across multiple channels. The ideal candidate will have a proactive attitude, capable of working independently as well as part of a team, with excellent problem-solving skills and a commitment to enhancing workplace productivity.

Responsibilities

• Coordinate and manage schedules, meetings, and appointments for various office personnel.
• Prepare and maintain comprehensive records, reports, and documentation efficiently.
• Act as a liaison with other departments and external parties for seamless communication.
• Handle incoming correspondence and direct inquiries to the appropriate department promptly.
• Maintain office supplies inventory and place orders as required for operational needs.
• Assist in the preparation of presentations, spreadsheets, and other office-related projects.
• Ensure compliance with company policies and procedures through diligent follow-up and support.
• Provide administrative support to upper management and handle confidential information sensitively.
• Organize and facilitate both on-site and off-site company events and meetings.
• Manage and update databases and customer contacts with accurate information regularly.
• Maintain a clean, friendly, and professional work environment for all staff members.
• Assist with onboarding of new employees by preparing necessary documentation and orientation.

Requirements

• Bachelor's degree in Business Administration or a related field preferred.
• At least two years of experience in an administrative or office support role.
• Strong organizational, multitasking, and time-management skills are essential.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both verbal and written, are required.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Problem-solving skills with a keen attention to detail and accuracy.