Administrative Assistant (225-1016)

An Administrative Assistant plays a crucial role in ensuring the smooth operation of an office or department. This role demands a multifaceted individual who can manage various administrative functions while acting as a central point of contact for staff and clients. The Administrative Assistant is responsible for handling day-to-day administrative activities, supporting executives, managing schedules, and ensuring that the office environment is organized and efficient. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask effectively. Additionally, a successful Administrative Assistant must exhibit strong communication skills and be capable of working independently while being a collaborative team player. This position offers a dynamic work environment with opportunities to contribute to different projects and improve organizational processes.

Responsibilities

• Manage and organize executives' and office calendars and schedule appointments efficiently.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing communications, including emails and phone calls.
• Coordinate meetings, conferences, and travel arrangements for staff and executives.
• Maintain and update office systems, electronic databases, and paper records.
• Assist in the preparation of reports, meeting agendas, and minutes.
• Ensure office supplies are stocked, ordered, and restocked as necessary.
• Provide general support, guidance, and information to office visitors and staff.
• Interact and build relationships with vendors, clients, and external partners.
• Implement and monitor administrative systems to enhance office efficiency.
• Assist in preparing budget and expense reports for the department.
• Support team with project management tasks and follow up on deadlines.

Requirements

• High school diploma or equivalent certification; associate degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Exceptional written and verbal communication skills are required.
• Strong organizational skills with the ability to multi-task effectively.
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• Strong problem-solving skills and ability to work independently with minimal supervision.
• Experience with scheduling software and office management software is an advantage.