Administrative Assistant (225-723)

We are seeking a skilled and detail-oriented Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing high-level administrative support to various departments. You will be responsible for managing daily office tasks, coordinating schedules, and facilitating communication between team members. The ideal candidate will possess exceptional organizational skills, the ability to multitask effectively, and a strong sense of discretion. You will be the backbone of our operational efficiency, providing the necessary support to enhance our team's productivity and contribute to our company's overall success.

Responsibilities

• Coordinate and schedule meetings, appointments, and travel arrangements proficiently.
• Manage and organize electronic and physical files and records efficiently.
• Prepare and edit correspondence, reports, and presentations accurately and timely.
• Answer and direct phone calls in a professional and timely manner.
• Assist in the preparation of regularly scheduled reports for departmental reviews.
• Order and maintain inventory of office supplies for seamless office function.
• Handle requests for information and data with a high degree of discretion.
• Support the team in project-based work and administrative tasks as needed.
• Liaise with executive and senior administrative assistants for high-level office support.
• Provide administrative support specifically tailored to department-specific needs.
• Ensure the confidentiality and security of sensitive organizational documents.
• Contribute to the general maintenance and organization of office space.

Requirements

• High school diploma or equivalent; Associate's degree preferred for task proficiency.
• Proven experience as an Administrative Assistant or relevant administrative role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills with a keen attention to detail and accuracy.
• Excellent written and verbal communication skills for effective interaction.
• Ability to multitask and prioritize work with minimal supervision needed.
• Discretion and confidentiality in handling sensitive organizational information are essential.