Administrative Assistant (225-707)

An Administrative Assistant plays a vital role in ensuring the smooth operation of any organization. This position is crucial as it involves a wide array of responsibilities that support executives, managers, and other employees. The ideal candidate for this role is detail-oriented, organized, and proficient in using office software. Administrative Assistants are often the first point of contact for clients and visitors, representing the company with professionalism. The role requires a proactive approach to problem-solving, excellent communication skills, and the ability to manage multiple tasks efficiently. This position is perfect for someone who thrives in a dynamic environment and enjoys supporting others in achieving their goals.

Responsibilities

• Provide administrative support to ensure efficient office operations.
• Answer and direct phone calls to the appropriate person or department.
• Schedule appointments and maintain a detailed calendar of events.
• Manage incoming and outgoing correspondence, including emails and mail.
• Prepare and edit documents, reports, and presentations accurately and timely.
• Organize and maintain digital and physical filing systems for easy retrieval.
• Assist in the preparation of meetings and conference calls, including logistics.
• Order and maintain inventory of office supplies to ensure stock availability.
• Coordinate travel arrangements for executives and staff, including bookings.
• Support the management team with special projects and ad-hoc requests.
• Collaborate with other departments to ensure seamless business operations.
• Update and maintain office policies and procedures as needed.

Requirements

• Proven experience as an Administrative Assistant or similar role.
• Strong proficiency in Microsoft Office Suite, especially Word and Excel.
• Excellent written and verbal communication skills are essential.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High attention to detail and problem-solving skills required.
• Must be reliable, punctual, and able to work independently.
• A high school diploma or equivalent; additional qualifications a plus.