Administration Executive (225-1002)

An Administration Executive is a pivotal role within an organization, responsible for overseeing the administrative operations to ensure efficiency and smooth processes. This position requires a well-organized individual who can manage various tasks simultaneously and possess excellent communication and problem-solving skills. The Administration Executive is often the backbone of the office, coordinating with different departments, managing schedules, handling communications, and maintaining records. Their role assists in creating an environment that drives organizational success, helping to build a cohesive and productive workplace. An effective Administration Executive contributes significantly to the team's effectiveness, supporting management with administrative tasks and ensuring that daily operations align with the organization's goals.

Responsibilities

• Manage and coordinate daily administrative operations efficiently and effectively.
• Oversee and maintain office support services and ensure seamless operations.
• Handle correspondence, prepare reports, and organize meetings and appointments.
• Coordinate with various departments to ensure smooth and efficient operations.
• Maintain and update records, documentation, and filing systems accurately.
• Manage schedules, calendars, and arrange travel logistics for executives.
• Monitor and purchase office supplies and manage budgetary restrictions.
• Assist in the development and implementation of office policies and procedures.
• Support HR functions such as recruitment, onboarding, and employee record management.
• Resolve administrative problems and inquiries promptly and efficiently.
• Provide support and ensure compliance with organizational policies and procedures.
• Develop and maintain effective communication and working relationships across all levels.

Requirements

• Bachelor’s degree in business administration or a related field is preferred.
• Minimum of 3 years of experience in an administrative or executive role.
• Excellent organizational and multitasking skills with a keen attention to detail.
• Strong communication skills, both written and verbal, are essential.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to manage confidential information with discretion and professionalism.
• Strong problem-solving skills with the ability to adapt to changing priorities.