Admin Assistant (225-927)

The Admin Assistant plays a crucial role in ensuring the smooth operation of an organization by providing vital support to management and other staff members. This position involves a diverse range of tasks including scheduling meetings, managing correspondence, organizing files, and performing other administrative tasks. A successful Admin Assistant should possess excellent communication skills, be detail-oriented, and have the ability to handle multiple tasks simultaneously. They must also have a high level of proficiency with office technology and software to efficiently perform their duties. As the backbone of the office, the Admin Assistant helps to maintain productivity by streamlining processes and ensuring that all office operations are carried out smoothly and efficiently.

Responsibilities

• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Organize and maintain an efficient electronic and paper filing system.
• Prepare and distribute written and electronic communications, including memos and emails.
• Handle incoming phone calls and correspondence, directing them to appropriate staff.
• Assist with the creation and modification of documents using Microsoft Office.
• Manage all office supplies, ensuring inventory is adequately stocked at all times.
• Coordinate and execute special projects as required by management.
• Perform general clerical duties, including photocopying, faxing, and mailing.
• Serve as a liaison between departments to facilitate communications and operations.
• Maintain and update company databases and contact lists regularly.
• Assist in the preparation of regularly scheduled reports and presentations.
• Ensure office efficiency through effective management of office procedures and policies.

Requirements

• High school diploma or equivalent qualification is necessary for the position.
• A minimum of 2 years’ experience in an administrative or clerical role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills are essential for success.
• Strong organizational skills with exceptional attention to detail required.
• Ability to work independently and manage multiple tasks simultaneously.
• Demonstrated ability to maintain confidentiality and handle sensitive information.