Site Administrator (225-825)

The Site Administrator plays a crucial role in ensuring the smooth operation of construction projects or physical office spaces by managing essential administrative and operational functions. This position requires a detail-oriented and highly organized individual capable of handling multiple responsibilities to keep the site running efficiently and effectively. The Site Administrator will serve as the communication hub for project management teams, clients, and subcontractors, ensuring that all parties remain informed and synchronized. They will also oversee site-specific documentation, address logistical concerns, and ensure compliance with safety regulations and company policies. With a focus on fostering a productive and safe work environment, the Site Administrator plays a pivotal role in achieving the successful completion of projects on time and within budget.

Responsibilities

• Manage day-to-day administrative tasks to ensure project or site efficiency.
• Coordinate communication between the site team, clients, and subcontractors effectively.
• Maintain and organize site-specific documentation, including contracts and safety manuals.
• Ensure compliance with all regulatory safety standards and company guidelines.
• Plan and oversee logistical arrangements for the delivery of materials and equipment.
• Assist in budget tracking and resource allocation to ensure cost-effectiveness.
• Handle scheduling of project timelines and coordination of meetings and site visits.
• Monitor site access and security to maintain a safe working environment for all staff.
• Prepare and submit regular reports on site progress and any impactful changes.
• Oversee and maintain inventory of site supplies and equipment needs.
• Implement problem-solving strategies to address site-specific operational challenges.
• Provide administrative support to project managers and site supervisors as required.

Requirements

• Bachelor’s degree in Construction Management, Business Administration, or a related field.
• Proven experience in a site administration or similar role, preferably in construction.
• Excellent organizational and multitasking skills in a fast-paced environment.
• Strong communication skills to effectively liaise with diverse stakeholders.
• Sound knowledge of construction processes, safety regulations, and compliance standards.
• Proficiency in using office software and construction project management tools.
• Ability to handle conflict resolution and problem-solving efficiently on site.