Executive Assistant (225-623)

We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. This role is integral to ensuring the efficiency and effectiveness of our executive team's operations. As an Executive Assistant, you will be responsible for managing schedules, coordinating meetings, and handling confidential information with discretion. You will act as a liaison between executives and other departments, enabling smooth communication and collaboration. This is an exciting opportunity for an individual who thrives in a fast-paced environment and possesses exceptional multi-tasking skills. If you are detail-oriented, possess excellent communication skills, and have a passion for supporting high-level executives, we encourage you to apply.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements efficiently.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Conduct research, collect and analyze information to prepare reports and presentations.
• Liaise with internal staff at all levels, maintaining great relationships across departments.
• Organize, coordinate, and facilitate meetings, including drafting agendas and following up on action items.
• Handle sensitive information in a confidential manner, ensuring privacy is always protected.
• Assist in the preparation and tracking of executive-related expenses and budgets.
• Support special projects by coordinating resources and timelines effectively and efficiently.
• Serve as a gatekeeper for the executive’s time, ensuring priorities are met and schedules are streamlined.
• Manage incoming and outgoing correspondence, ensuring that it is handled promptly and appropriately.
• Develop and carry out an efficient documentation and filing system for the executive office.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 3 years of experience as an Executive Assistant or in a similar role.
• Proficiency in MS Office Suite and other productivity software applications.
• Excellent organizational, time management, and multitasking abilities are essential.
• Strong verbal and written communication skills, with an attention to detail.
• Ability to work independently and exercise a high level of discretion.
• Proven ability to handle confidential information with integrity and professionalism.