Events Coordinator (225-927)

An Events Coordinator plays a pivotal role in planning, organizing, and executing various events ranging from corporate meetings to weddings, trade shows, conferences, and private parties. The primary goal is to ensure that the events run smoothly and meet or exceed client expectations. This position requires outstanding organizational skills, creativity, and a passion for managing details to create seamless events. As an Events Coordinator, you will work closely with clients to determine their needs and preferences, manage budgets, and oversee all logistical aspects. You will be the go-to person for anything related to the event, ensuring that all facets conclude with satisfaction and success. An Events Coordinator must also thrive in dynamic environments and possess excellent communication skills, as they liaise with vendors, clients, and team members regularly. The role is vital to creating memorable experiences that blend organizational efficiency with the client’s vision.

Responsibilities

• Plan and coordinate all logistical details for events from start to finish.
• Develop event concepts and themes that align with client expectations.
• Manage event budgets, ensuring all expenses stay within financial limits.
• Liaise with clients to understand and determine event requirements and objectives.
• Negotiate contracts with vendors and suppliers to secure services and products.
• Oversee event day activities, making sure everything proceeds smoothly and on schedule.
• Coordinate with marketing teams to promote and create awareness for events.
• Assess feedback and implement improvements for future events to enhance experiences.
• Ensure compliance with insurance, legal, health, and safety regulations for all events.
• Manage volunteers and support staff involved in event coordination and execution.
• Develop timelines and work schedules to ensure all event elements are on track.
• Evaluate events post-completion to identify successes and areas for improvement.

Requirements

• Bachelor’s degree in Hospitality Management, Event Planning, or a related field.
• Proven experience as an Events Coordinator or similar role in event management.
• Exceptional interpersonal and communication skills, both verbal and written.
• Strong organizational skills with the ability to multitask under pressure.
• A keen eye for detail and creativity to design exceptional events.
• Proficiency in using event management software and tools for planning.
• Ability to work irregular hours, including evenings and weekends as needed.