Document Controller

In the dynamic and fast-paced world of business, the role of a Document Controller is pivotal in managing and organizing documents efficiently to ensure seamless business operations. As a Document Controller, you will be entrusted with the important task of overseeing the documentation lifecycle, from creation to archiving. Your keen eye for detail will ensure accuracy and consistency, while your organizational skills will enable you to maintain a structured and accessible repository of critical documents. You will collaborate with diverse teams to ensure compliance with industry regulations and internal policies. With a proactive approach, you'll troubleshoot document-related issues and support continuous improvement initiatives, enhancing document control processes to align with best practices. Your role will not only sustain organizational integrity but also drive productivity by providing easy access to information essential for informed decision-making. If you are meticulous, innovative, and eager to contribute to a structured working environment, this role offers you a platform to thrive and grow professionally.

Responsibilities:

• Establish, maintain, and oversee a document control system ensuring data accuracy.
• Manage document review cycles, ensuring timely completion and approvals are met.
• Coordinate with departments to ensure proper storage and organization of documents.
• Facilitate the distribution of documents to relevant stakeholders following set protocols.
• Ensure compliance with industry regulations and internal documentation policies.
• Perform regular audits to verify the integrity and completeness of documents.
• Provide training and support to staff regarding document management processes.
• Maintain up-to-date records of document drafts, revisions, and amendments.
• Utilize electronic document management systems to track the status of documents.
• Develop and implement improvements in document control processes.
• Manage document security and confidentiality in line with company policies.
• Assist in the preparation of reports and presentations using controlled documents.

Requirements:

• Bachelor’s degree in Business Administration or a related field preferred.
• Proven experience as a Document Controller or in a similar role.
• Strong knowledge of document management systems and best practices.
• Excellent attention to detail and organizational skills required.
• Strong communication skills for collaborating with diverse teams.
• Proficiency in Microsoft Office Suite and document control software.
• Ability to manage multiple tasks with competing priorities effectively.
• Familiarity with compliance and legal standards regarding documentation.
• Proactive mindset with problem-solving skills to resolve documentation issues.
• Capability to train and mentor team members on document control procedures.