Document Controller (225-714)

The Document Controller plays a crucial role in managing and overseeing all company documents. They are responsible for ensuring that the organization's documents are properly cataloged, filed, and maintained to preserve their integrity and accessibility. A Document Controller typically works with a variety of departments to streamline documentation processes and ensure that users have access to the documents they need in an efficient manner. They also play a vital role in ensuring compliance with both internal and external documentation standards and regulations. An ideal candidate possesses strong organizational skills, attention to detail, and the ability to manage large volumes of information accurately and efficiently. Additionally, Document Controllers may be responsible for training staff on document control procedures and troubleshooting any issues related to document management systems.

Responsibilities

• Develop and implement effective document control systems and procedures.
• Maintain and update records, ensuring accuracy and accessibility.
• Coordinate with project managers to track document status and updates.
• Review and edit documents for accuracy and compliance with company policies.
• Classify, register, and archive documents using standard filing systems and processes.
• Ensure that all documents follow the company's quality assurance protocols.
• Assist in the preparation of documents for audits and regulatory compliance checks.
• Troubleshoot document management systems and resolve technical issues as needed.
• Provide training to staff on document management best practices and software tools.
• Monitor document version control and prevent unauthorized modifications or changes.
• Generate reports on document status and compliance for management review.
• Facilitate the smooth transfer of documents to internal and external stakeholders.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Proven experience in a document control or project administration role.
• Excellent organizational skills with high attention to detail and accuracy.
• Familiarity with document management software and systems is essential.
• Strong communication skills and ability to work collaboratively with others.
• Ability to handle confidential and sensitive information responsibly.
• Proficient in Microsoft Office Suite and other related computer applications.
• Knowledge of industry-specific regulations and documentation standards.
• Strong problem-solving skills and ability to adapt to changing environments.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.