Administrative Assistant (225-1002)

An Administrative Assistant plays a critical role in ensuring the smooth operation of an organization. This role involves a wide range of administrative and clerical tasks, and you will often be the first point of contact for internal and external stakeholders. Administrative Assistants support management and staff by performing various tasks such as scheduling meetings, managing correspondence, and maintaining organized filing systems. To succeed in this role, you must have excellent organizational skills, a keen eye for detail, and the ability to manage multiple priorities efficiently. A welcoming demeanor, strong communication skills, and adeptness at using office technology are also essential attributes for an Administrative Assistant.

Responsibilities

• Manage and coordinate daily schedules and appointments for management and staff.
• Perform data entry tasks and maintain databases to ensure accurate information tracking.
• Organize and facilitate meetings, including preparing agendas and taking minutes.
• Handle incoming correspondence, including emails and traditional mail, promptly and professionally.
• Provide administrative support to various departments as needed and directed by leadership.
• Order and manage the inventory of office supplies and equipment to ensure availability.
• Prepare reports, presentations, and spreadsheets using appropriate software tools.
• Assist with the preparation of internal communications, memos, and email correspondence.
• Manage filing systems and record-keeping to ensure all documentation is accessible and organized.
• Support office events and meetings, including logistical support and catering arrangements.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Provide excellent customer service to clients and visitors, addressing inquiries and directing them appropriately.

Requirements

• High school diploma or equivalent; additional qualifications are a plus.
• Proven administrative or assistant experience in a fast-paced environment.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational skills with excellent attention to detail and accuracy.
• Outstanding communication skills, both written and verbal, to interact effectively with all levels.
• Ability to multitask and prioritize tasks in a deadline-driven work environment.
• Professional demeanor and strong problem-solving capabilities in various situations.