Office Executive (225-807)

An Office Executive plays a pivotal role in ensuring the smooth and efficient operation of an office environment. They are responsible for handling multiple administrative duties, coordinating office tasks, and ensuring that all operations run seamlessly. As the backbone of any office, the Office Executive is tasked with overseeing daily operations, which include managing supplies, supporting staff, and assisting with various business activities. They serve as a key point of contact for vendors, clients, and employees ensuring that communication and operational systems are well-managed. The position demands a combination of organizational skills, communication prowess, and a knack for managing multiple responsibilities at once. An Office Executive must possess the ability to foresee potential issues and deal with them proactively. This role is instrumental in maintaining a productive and pleasant work environment for all employees.

Responsibilities

• Manage all incoming and outgoing communications including email and phone calls.
• Coordinate with vendors and suppliers to procure office supplies and services.
• Organize and schedule meetings and appointments for staff and executives.
• Assist in the preparation and distribution of office documents and reports.
• Maintain a filing system for important and confidential company documents.
• Manage office budgets, expenses, and invoice processing in a timely manner.
• Support HR activities such as onboarding and employee engagement initiatives.
• Monitor office operations to ensure compliance with company policies and guidelines.
• Oversee maintenance and functionality of office equipment and facilities.
• Implement office procedures to enhance efficiency and workflow within the team.
• Support event planning and execution of team-building activities and meetings.
• Serve as a liaison between management and employees to address office needs.

Requirements

• Bachelor’s degree in Business Administration or related field is preferred.
• Proven experience in an administrative or office management role required.
• Excellent organizational and multitasking skills to manage diverse office tasks.
• Strong written and verbal communication skills for effective collaboration.
• Proficiency in MS Office Suite and familiarity with office management software.
• Ability to handle sensitive information with utmost confidentiality and discretion.
• Strong problem-solving skills and ability to work independently with minimal supervision.