Admin Assistant (225-619)

An Admin Assistant plays a crucial role in ensuring the smooth and efficient management of an organization's administrative tasks. They act as the backbone of office operations, coordinating activities and providing essential support to other team members and management. Admin Assistants are responsible for a variety of tasks that include managing correspondence, organizing files, scheduling appointments, and handling day-to-day clerical duties. Their role is vital in maintaining order and providing the necessary support to facilitate the productivity and efficiency of the team and the organization. With excellent organizational and communication skills, an Admin Assistant ensures that the office functions seamlessly and that all tasks are completed in a timely and accurate manner.

Responsibilities

• Manage and organize office files, documents, and electronic records efficiently.
• Schedule and coordinate meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, and presentations with accuracy.
• Handle incoming and outgoing communications, including emails and phone calls.
• Assist in the preparation and processing of administrative forms and documentation.
• Maintain a clean and organized office environment to optimize workflow.
• Order and manage office supplies to ensure inventory levels are sufficient.
• Provide support for team members with various administrative tasks as needed.
• Liaise with vendors and contractors to manage office-related services and supplies.
• Coordinate and provide support for company events, meetings, and workshops.
• Ensure compliance with organizational policies and administrative procedures.
• Support human resources functions, including onboarding and record maintenance.

Requirements

• High school diploma or equivalent; additional qualifications are advantageous.
• Proven administrative or assistant experience in a professional office setting.
• Proficient in Microsoft Office Suite and office management software systems.
• Excellent written and verbal communication skills for effective interactions.
• Strong organizational skills with the ability to multitask and manage priorities.
• Attention to detail and problem-solving skills to handle administrative tasks.
• Ability to maintain confidentiality and exercise discretion in handling information.