Senior Administrative Services Specialist

Job Description

TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance.

TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients’ business success with extraordinary HR.

Dont meet every single requirement? Studies have shown that many potential applicants discourage themselves from applying to jobs unless they meet every single requirement. TriNet always strives to hire the most qualified candidate for a particular role, ensuring we deliver outstanding results for our small and medium-size customers. So if youre excited about this role but your past experience doesnt align perfectly with every single qualification in the job description, nobody’s perfect – and we encourage you to apply. You may just be the right candidate for this or other roles.

A Brief Overview

The position is responsible for providing general administrative, office and clerical support. The position performs various administrative tasks including computer data entry and reporting, office support and greeting visitors, in addition to other general office and clerical duties that contribute to the productivity of the organization.

What You Will Do

• Responsible for overall Administration, Soft services to up and run the Facilities.
• People management - Manage the team of Housekeeping, Security and MST.
• Visitors Management
• Asset Management & Employee Onboarding Kits distribution
• Cafeteria Vendor Management
• Developing and implementing department procedures and standards with a focus on process improvement
• An effective communicator with exceptional relationship management skills
• Space Management and Space efficiency analysis
• Create communications and post on internal platform regarding building updates
• Coordination with the Business and logistics support for all company related events and Town Halls.
• Proven expertise in Employee Transportation, Route mapping, Coordination with vendor for Adhoc requests, Employee Shuttle services and Report analysis.
• Demonstrates extensive expertise in utilizing Microsoft Excel and PowerPoint
• Petty Cash & Miscellaneous expanses management
• Performs other duties as assigned
• Complies with all policies and standards
  
  
  

Education Qualifications

• Bachelors Degree preferred
  
  
  

Experience Qualifications

• Typically 4+ years experience in administrative support roles
  
  
  

Skills And Abilities

• Excellent customer service skills with ability to communicate effectively with co-workers, vendors and clients
• Proven experience booking international travel and strong familiarity with the US
• Ability to multitask and remain focused through interruptions
• Demonstrated commitment to high professional ethical standards and a diverse workplace
• Strong prioritization for accomplishing tasks, both assigned and self-discovered
• Ability to interpret documents such as safety rules, procedural manuals, and operating and maintenance instructions
• Proficient in Microsoft Office Suite
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Effective interpersonal and communication skills
• Detail oriented with solid organizational skills
  
  
  

Travel Requirements

Minimal

Work Environment

• Work in a clean, pleasant, and comfortable office work setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.
• This position is 100% in office.
  
  
  

Please Note: TriNet reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.

TriNet is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics. Any applicant with a mental or physical disability who requires an accommodation during the application process should contact recruiting@trinet.com to request such an accommodation.

---