Office Assistant (225-626)

The role of an Office Assistant is pivotal for the seamless operation of office environments. A skilled Office Assistant performs a variety of administrative and clerical tasks to aid in the efficient functioning of the office. Working closely with various departments, they'd leverage their organizational skills to manage schedules, maintain office supplies, and handle most communications. Being adept at multitasking allows them to juggle multiple priorities while maintaining attention to detail. An Office Assistant also acts as the point of contact for clients and employees, ensuring effective communication and smooth operations on a daily basis. Their contribution is indispensable for maintaining the orderliness and efficiency that enables a workplace to run like a well-oiled machine.

Responsibilities

• Maintain organized records of company documents and information on a regular basis.
• Assist in preparing and maintaining meeting agendas, minutes, and scheduling.
• Supervise and manage the office’s front desk operations and responsibilities.
• Oversee the inventory and ordering of office supplies in a timely manner.
• Support the team by coordinating communication and technology tools efficiently.
• Assist in handling incoming and outgoing correspondence and communication duties.
• Perform general bookkeeping duties and petty cash disbursements accurately.
• Ensure office areas and common spaces are neat and presentable at all times.
• Arrange for equipment maintenance and external vendor services when needed.
• Coordinate travel arrangements and itineraries for staff as necessary.
• Respond to inquiries and provide information as per office procedures.
• Facilitate cross-department coordination to improve operational effectiveness.

Requirements

• Proven experience as an office assistant or in other relevant administrative roles.
• Excellent written and verbal communication skills are essential for this role.
• Strong organizational and multitasking abilities to manage daily duties efficiently.
• Proficiency in MS Office Suite and other relevant office management software.
• High school diploma or equivalent, additional qualifications are a plus.
• Ability to maintain confidentiality and exercise discretion with confidential matters.
• Professional demeanor and a positive attitude towards assisting others.