Event Hospitality Coordinator (225-629)

An Event Hospitality Coordinator is instrumental in planning, organizing, and executing successful events, ensuring high-quality hospitality services are delivered to all attendees. This position requires a dynamic individual who can manage diverse tasks efficiently, from coordinating with clients to handling logistical aspects of events. The ideal candidate is detail-oriented, possesses excellent communication skills, and is adept at building strong relationships with vendors, staff members, and clients. The role demands creativity, the ability to work under pressure, and a proactive approach to solving challenges that arise in the fast-paced environment of event planning. An Event Hospitality Coordinator plays a crucial role in creating memorable experiences by seamlessly delivering on the event's vision and exceeding client expectations.

Responsibilities

• Coordinate all logistical aspects of events from start to finish efficiently.
• Develop and manage event timelines to ensure deadlines are met timely.
• Communicate with clients to understand their event needs and objectives.
• Collaborate with vendors and service providers to plan event details effectively.
• Arrange accommodations and travel plans for out-of-town guests attending events.
• Oversee hospitality services to ensure high-quality experiences for all attendees.
• Supervise on-site event staff and volunteers during event execution successfully.
• Manage budgets, negotiate contracts, and ensure cost-effectiveness in expenses.
• Provide post-event reports, feedback, and propose improvements for future events.
• Ensure compliance with insurance, legal, health, and safety regulations during events.
• Utilize event management software to track and organize event particulars effectively.
• Resolve issues that arise and deal with complaints to maintain event quality.

Requirements

• Proven experience in event planning, coordination, or a similar role for successful execution.
• Strong organizational skills with the ability to handle multiple tasks concurrently.
• Excellent verbal and written communication skills to interact with clients professionally.
• Demonstrated ability to handle stressful situations with composure and efficiency.
• Familiarity with event management software and basic budgeting principles.
• Degree in Hospitality Management, Event Planning, Business, or a related field preferred.
• Flexibility to work long hours, including evenings and weekends, as needed for events.