Admin Assistant (225-717)

An Administrative Assistant plays a crucial role in ensuring the smooth operation of an office environment. This position involves a combination of organizational skills, communication abilities, and attention to detail. As the primary support for a team of professionals, the administrative assistant is responsible for managing schedules, handling correspondence, and executing various administrative tasks to improve the efficiency of the office. The role is ideal for someone who enjoys multitasking and thrives in a dynamic setting. Administrative assistants must be resourceful and adept at problem-solving, working to maintain a productive work atmosphere while collaborating with other staff members.

Responsibilities

• Manage and maintain executive schedules, including arranging meetings and appointments.
• Conduct research, compile data, and prepare papers for consideration and presentation.
• Handle correspondence, responding to emails and letters in a timely manner.
• Organize and coordinate office operations and procedures for efficiency.
• Provide general administrative and clerical support, including mailing and scanning.
• Prepare and edit reports, memos, presentations, and other documents as required.
• Assist in the preparation of department budgets and track expenditures against allocations.
• Greet and assist visitors, ensuring a professional office environment is maintained.
• Maintain supplies inventory by checking stock and anticipating needs.
• Coordinate and support the planning and execution of company events and meetings.
• Manage and update company databases with accurate and current information.
• Ensure the confidentiality and security of files and filing systems.

Requirements

• High school diploma or equivalent; associate degree preferred.
• Minimum of 2 years experience in an administrative support role.
• Proficient with Microsoft Office Suite and database management software.
• Strong organizational skills with an ability to multitask effectively.
• Excellent written and verbal communication skills are required.
• Professional demeanor and strong interpersonal skills are a must.
• Ability to manage confidential information with tact and integrity.