Personal Assistant (225-714)

We are seeking a meticulous and highly organized Personal Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, the ability to handle multiple tasks efficiently, and a proactive approach in anticipating needs. As a Personal Assistant, you will serve as the right hand to our leaders, managing their schedules, handling correspondence, and ensuring that every crucial detail is managed smoothly. This role requires a high level of discretion, as you will be exposed to sensitive information and will need to maintain confidentiality. If you are a highly driven individual with a passion for providing top-notch support, we would love to hear from you.

Responsibilities

• Manage and prioritize executive calendars, appointments, and travel arrangements with precision.
• Coordinate and organize meetings, ensuring all necessary materials are prepared in advance.
• Handle incoming and outgoing communications, including emails, calls, and correspondence.
• Prepare and edit documents, reports, and presentations to support executive projects.
• Assist with personal tasks and errands to ensure executives' personal workload is managed.
• Conduct research and gather information to support decision-making processes.
• Assist in the planning and execution of company events and meetings.
• Track and manage expenses, preparing expense reports for reimbursement.
• Maintain confidentiality and discretion concerning sensitive company and personal information.
• Serve as a liaison between executives and internal/external stakeholders.
• Ensure office supplies and equipment are stocked and maintained efficiently.
• Proactively identify areas for improvement and offer solutions for increased efficiency.

Requirements

• Proven experience as a Personal Assistant or in a related administrative role.
• Exceptional organizational and multitasking abilities, with keen attention to detail.
• Excellent verbal and written communication skills are imperative.
• Proficiency in office software such as Microsoft Office and Google Suite tools.
• Ability to maintain a high level of confidentiality and professionalism.
• Strong problem-solving skills and the ability to work autonomously.
• Flexibility to occasionally work outside normal business hours when necessary.