Office Coordinator (225-626)

The Office Coordinator plays a pivotal role in ensuring the efficient operation of the office environment, serving as the supportive backbone of any administrative team. This individual is responsible for managing, organizing, and coordinating office administration and procedures to ensure organizational effectiveness, efficiency, and safety. The Office Coordinator will be in charge of streamlining administrative functions, maintaining a productive workplace atmosphere, and supporting staff communications and event planning. With a balance of professional interaction and detail-oriented task management, the Office Coordinator plays a central role in enhancing team productivity and ensuring seamless office operations. This position is ideal for a highly organized, adaptable, and proactive individual who thrives in a dynamic and supportive role within the team.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Provide administrative support to senior management and other departments as required.
• Oversee office supply inventory and ordering, ensuring availability of essential materials.
• Manage phone calls, correspondence, and communication effectively and professionally.
• Organize and schedule meetings, appointments, and travel arrangements for multiple executives.
• Facilitate intradepartmental communication and maintain a productive office environment.
• Develop and implement office protocols and ensure adherence to best practices.
• Assist in budgeting and bookkeeping activities for various departmental functions.
• Support IT and facilities management needs to ensure operational continuity.
• Maintain and update a comprehensive filing system and database records.
• Act as the point of contact for internal and external clients concerning office matters.
• Coordinate event planning activities including meetings, conferences, and team-building events.

Requirements

• High school diploma required; additional qualifications in Office Administration a plus.
• Proven experience as an Office Coordinator or in a similar administrative role.
• Excellent verbal and written communication skills for effective interaction.
• Strong organizational skills with the ability to multitask and prioritize work.
• Proficient in MS Office Suite and office management software/equipment.
• Experience with basic financial management and simple budgeting tasks.
• Ability to maintain a high level of confidentiality and professionalism at all times.