Event Coordinator (225-630)

As an Event Coordinator, you will play a vital role in organizing and managing various types of events, ranging from corporate gatherings to social functions. Your expertise in planning, logistics, and communication will ensure that each event runs smoothly and meets the client's expectations. You must be adept at multitasking and possess exceptional problem-solving skills to address any challenges that arise during the event planning process. Working closely with clients, vendors, and other stakeholders, your ability to build and maintain strong professional relationships will be key to the success of the events you coordinate. Flexibility and creativity are essential as you tailor each event to meet specific goals and themes, ensuring a memorable experience for all attendees.

Responsibilities

• Plan and execute various events, ensuring all objectives are met efficiently.
• Coordinate with clients to understand and establish event requirements and themes.
• Source and manage suppliers and vendors to provide event services and products.
• Oversee event logistics including audiovisual planning, seating arrangements, and catering.
• Develop event budgets and ensure all expenses remain within the agreed limitations.
• Negotiate contracts with vendors and service providers to secure favorable terms.
• Prepare and distribute promotional materials to effectively market the events.
• Supervise event set-up and breakdown to ensure seamless operation and transitions.
• Analyze event success and generate post-event reports to guide future planning.
• Handle inquiries and resolve any issues promptly to maintain guest satisfaction.
• Ensure compliance with health, safety, and legal regulations throughout the event.
• Collaborate with marketing teams to enhance event visibility and engagement.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or a related field is preferred.
• Proven experience in managing and coordinating various types of events successfully.
• Excellent organizational and multitasking skills under pressure are essential.
• Strong communication and interpersonal skills to liaise with diverse clientele.
• Proficiency in using event planning software and other relevant digital tools.
• Ability to anticipate issues and devise effective contingency plans promptly.
• Outstanding negotiation skills to secure competitive rates and favorable terms.