Event Coordinator (225-629)

An Event Coordinator plays a pivotal role in the planning and execution of a variety of events, ensuring that everything runs smoothly and successfully. This position requires a person who can multitask, manage resources efficiently, and communicate well with clients, vendors, and event attendees. An Event Coordinator is responsible for overseeing all aspects of event organization, from logistics to finalization, ensuring every detail is perfect. This professional must possess a keen eye for detail, excellent organizational skills, and the ability to work under pressure. As the face of the event, the Event Coordinator must combine creativity with professional expertise to deliver an unforgettable experience.

Responsibilities

• Manage all event logistics including venue selection and setup coordination.
• Develop detailed event plans and timelines to ensure smooth execution.
• Coordinate with vendors, including caterers, decorators, and entertainment providers.
• Work closely with clients to determine their event requirements and preferences.
• Ensure compliance with health and safety regulations and legal obligations.
• Supervise event staff and delegate responsibilities to ensure efficient operations.
• Oversee the coordination of transportation and accommodation for attendees.
• Manage the event budget, ensuring all expenditures remain within predefined limits.
• Provide post-event reports and feedback, assessing event success and gather learnings.
• Promote events through various marketing channels and communicate updates accordingly.
• Organize registration, ticketing processes, and manage guest lists efficiently.
• Handle any on-site issues and meet unexpected challenges during the event.

Requirements

• Bachelor’s degree in Hospitality Management, Public Relations, or related field preferred.
• Proven experience as an Event Coordinator or in a similar role.
• Excellent organizational skills and strong attention to detail.
• Ability to manage multiple projects and work under tight deadlines.
• Exceptional communication and interpersonal skills for effective stakeholder management.
• Experience with event planning software and proficient in Microsoft Office Suite.
• Flexibility to work irregular hours, including evenings and weekends, as required.