Operations Assistant (225-729)

An Operations Assistant plays a crucial role in facilitating and streamlining the smooth running of an organization's day-to-day administrative and operational tasks. This position requires an organized, detail-oriented, and proactive professional who can assist with various company functions. The Operations Assistant supports the operations team by handling administrative tasks, contributing to process improvements, and liaising effectively with different departments. As a key team member, the Operations Assistant helps enhance efficiency and productivity by managing schedules, processing documentation, and assisting in project execution. This role requires excellent communication and problem-solving skills to address operational challenges promptly and effectively.

Responsibilities

• Assist in the management and coordination of daily operations activities and administrative tasks.
• Maintain organized records and manage documentation related to operations procedures.
• Coordinate and schedule meetings, appointments, and conferences for the operations team.
• Liaise with different departments to ensure smooth communication and workflow management.
• Conduct data entry and analysis to support operational improvements and decision-making.
• Handle correspondence, prepare reports, and provide administrative support as required.
• Support project management efforts by assisting in project planning and execution tasks.
• Ensure compliance with company policies and procedures in all operational functions.
• Participate in the development and implementation of new operational processes and systems.
• Assist in resolving operational issues promptly by offering solutions and recommendations.
• Monitor inventory levels and coordinate with suppliers for timely replenishment of materials.
• Provide support to senior management in various ad-hoc tasks and special projects.

Requirements

• Bachelor’s degree in business administration, management, or a related field preferred.
• Proven experience in an administrative, operational, or assistant role is required.
• Excellent organizational and multitasking skills with an eye for detail.
• Strong communication and interpersonal abilities for effective collaboration.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to work independently and as part of a team in a fast-paced environment.
• Demonstrated problem-solving skills and a proactive approach to operational challenges.