Export Documentation Executive (225-729)

The role of an Export Documentation Executive is a critical position within the international trade and logistics sectors. This position primarily involves overseeing the preparation and management of all shipping documentation required for international shipments. An Export Documentation Executive ensures that all paperwork complies with relevant customs regulations and export laws. This role entails close collaboration with freight forwarders, customs brokers, and internal departments to guarantee the seamless transportation and delivery of goods across borders. By maintaining accurate records and facilitating smooth customs clearance processes, the Export Documentation Executive plays an essential part in ensuring timely shipments and minimizing potential disruptions. The ideal candidate should possess strong organizational skills, a keen eye for detail, and the ability to manage multiple tasks simultaneously within fast-paced environments.

Responsibilities

• Prepare and review export shipping documentation for accuracy and compliance.
• Coordinate with freight forwarders to ensure timely and efficient shipment deliveries.
• Liaise with customs brokers to facilitate smooth customs clearance processes.
• Maintain up-to-date knowledge of export regulations and compliance requirements.
• Ensure that all shipping documents are filed and recorded meticulously.
• Communicate effectively with internal departments regarding shipment statuses and issues.
• Resolve any discrepancies or issues related to export documentation promptly.
• Provide guidance and support to the sales team on export-related inquiries.
• Assist in the development and implementation of export processes and policies.
• Monitor and track shipments to ensure they meet delivery schedules and expectations.
• Conduct regular audits of shipping documentation for accuracy and updates.
• Collaborate with international partners to streamline export logistics operations.

Requirements

• Bachelor’s degree in international business, logistics, or a related field.
• Previous experience in export documentation or international logistics preferred.
• Strong understanding of shipping documentation and customs regulations.
• Excellent organizational skills and attention to detail are essential.
• Effective communication skills for liaising with various stakeholders.
• Ability to multitask and work within fast-paced shipping environments.
• Proficiency in Microsoft Office Suite and logistics management software.