Administrative Clerk (225-909)

An Administrative Clerk plays a critical role within an organization, serving as the backbone that keeps daily operations running smoothly. They are responsible for managing clerical tasks, maintaining records, and ensuring effective communication within the office. An Administrative Clerk must be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment. They often act as a point of contact between departments, helping to facilitate the flow of information and keep the administrative side of the business seamless. Proficiency in computer applications, exceptional filing skills, and an excellent understanding of office equipment are crucial assets. Administrative Clerks are also typically tasked with scheduling appointments, preparing reports, and managing office documentation. They are essential for fostering a productive and organized workplace, helping other team members deliver their best work by providing vital support.

Responsibilities

• Maintain and update filing systems, ensuring data confidentiality and accuracy.
• Prepare and distribute memos, emails, and other communications internally.
• Schedule and coordinate meetings, appointments, and travel arrangements as needed.
• Assist in the preparation and processing of office documentation and forms.
• Answer phone calls, direct calls, and respond to inquiries professionally.
• Provide administrative support to management and other staff as needed.
• Ensure office supplies are inventoried, stocked, and ordered regularly.
• Support the preparation of reports, presentations, and spread sheets.
• Coordinate with vendors and service providers for office maintenance needs.
• Assist in onboarding new employees by setting up workstations and needed materials.
• Process incoming and outgoing mail, packages, and deliveries promptly.
• Support various project management tasks and undertake ad-hoc duties as required.

Requirements

• High school diploma or equivalent; an associate's degree is a plus.
• Proven experience in an administrative or clerical role is highly desired.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Excellent organizational skills and attention to detail are essential.
• Ability to handle multiple tasks and prioritize effectively in a busy environment.
• Strong verbal and written communication skills are crucial for success.
• Familiarity with office equipment such as printers, scanners, and copiers.