Accounts and Admin Assistant (225-723)

The Accounts and Admin Assistant plays a crucial role in ensuring the smooth operation of our administrative and financial processes. This position requires a dedicated and detail-oriented professional who can handle various administrative tasks while supporting our financial team. The ideal candidate is organized, has excellent communication skills, and is adept at multitasking in a dynamic environment. As an Accounts and Admin Assistant, you will be responsible for maintaining accurate financial records, processing invoices, and providing administrative support to different departments. This is an excellent opportunity for someone looking to grow their career in both accounting and administrative capacities within a supportive and fast-paced workplace.

Responsibilities

• Assist in managing day-to-day accounting operations including accounts payable and receivable.
• Prepare and distribute invoices, payment requests, and payment vouchers efficiently.
• Maintain accurate and up-to-date financial records and documentation files.
• Coordinate and schedule meetings, appointments, and travel arrangements effectively.
• Support finance team in preparing financial reports and spreadsheets as necessary.
• Help in the preparation of budgets, forecasts, and financial analysis as requested.
• Ensure timely deposits and reconciliation of bank and company accounts.
• Organize and maintain office filing systems, both electronic and paper-based.
• Address administrative queries and provide necessary support to office staff.
• Liaise with external vendors and service providers for office supplies procurement.
• Assist in maintaining the overall office environment, adhering to organizational policies.
• Handle sensitive information with a high level of confidentiality and integrity.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience in administrative and accounting support roles for a minimum of two years.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Excellent communication skills, both written and verbal, are essential.
• Attention to detail and a high level of accuracy in work performance.
• Ability to maintain confidential and sensitive information with discretion.