Personal Assistant (225-808)

A Personal Assistant plays a crucial role in ensuring the smooth operation of an executive's professional and sometimes personal life. This dynamic role involves a variety of administrative, communicative, and organizational tasks designed to alleviate the workload of senior staff members. Personal Assistants work closely with high-level executives to provide extensive support, ranging from managing schedules, organizing meetings, handling correspondence, to sometimes undertaking specific projects and research tasks. Due to the demanding nature of the job, the ability to multitask, anticipate needs, and maintain confidentiality are essential. The position often requires a proactive mindset and excellent interpersonal skills to manage relationships both within and outside the organization. Success in this role can lead to a deep understanding of business operations and strategies, making it a valuable career stepping stone.

Responsibilities

• Manage executive schedules by organizing and coordinating appointments and meetings.
• Handle incoming correspondence, emails, and communication on behalf of the executive.
• Prepare and edit documents, reports, and presentations for executive meetings.
• Plan and coordinate travel arrangements, including booking flights and accommodations.
• Conduct research and compile data to support executive decision-making processes.
• Serve as the point of contact between executive team and internal/external clients.
• Maintain a filing system and ensure confidentiality of critical documents and information.
• Assist in managing daily operational activities and support special projects as assigned.
• Organize and attend meetings to record minutes and follow up on actions required.
• Coordinate event planning and logistics for executive meetings, conferences, and events.
• Monitor and respond to information requests and prioritize issues for executive action.
• Provide feedback and suggest process improvements to increase efficiency and effectiveness.

Requirements

• A minimum of 3 years experience in a personal assistant or similar role.
• Outstanding verbal and written communication skills are essential for this role.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint software.
• Exceptional organizational skills with a strong attention to detail and accuracy.
• Ability to handle confidential information and maintain a high level of professionalism.
• Proven ability to multitask and effectively prioritize competing demands and deadlines.
• Adaptable and flexible to accommodate changing demands in a fast-paced environment.