Dispatch Executive / Billing (225-829)

A Dispatch Executive / Billing professional plays a crucial role in logistics and financial operations within a company. This position requires a dynamic individual who can handle multiple tasks with precision and care. The primary focus of the Dispatch Executive is to ensure that all goods are delivered on time and in excellent condition, while also managing billing procedures efficiently. This role demands a meticulous eye for detail and a passion for maintaining seamless operations. Strong communication skills are essential, as the individual will need to coordinate with various departments and external partners. The ideal candidate is adept at using logistics software and has a thorough understanding of transportation protocols and billing systems. Working primarily in fast-paced environments, the Dispatch Executive must excel in problem-solving and decision-making under pressure, ensuring that all logistics and billing processes align with company standards and protocols.

Responsibilities

• Coordinate and ensure timely delivery of goods to designated locations.
• Monitor and manage transportation logistics to optimize delivery efficiencies.
• Process and manage billing documentation with accuracy and integrity.
• Communicate effectively with customers about delivery times and any issues.
• Manage and resolve dispatch and billing enquiries promptly and professionally.
• Maintain accurate records of all dispatched goods and invoices issued.
• Coordinate with warehouse staff to ensure inventory meets delivery requirements.
• Utilize dispatch and billing software to streamline operational procedures.
• Prepare regular reports and summaries of logistical and financial activities.
• Collaborate with the finance department to reconcile and verify accounts.
• Ensure compliance with transportation regulations and company policies.
• Identify and implement improvements to dispatch and billing processes.

Requirements

• Proven experience in logistics management or related field is required.
• Strong knowledge of billing procedures and financial documentation processes.
• Excellent communication and organizational skills for effective task management.
• Ability to utilize logistics and financial software efficiently and accurately.
• Strong problem-solving skills with a keen eye for detail and accuracy.
• Capability to work in a fast-paced environment and meet tight deadlines.
• Bachelor's degree in logistics, business administration, or related discipline preferred.