Admin and Front Office Executive (225-901)

The role of an Admin and Front Office Executive is pivotal in ensuring that office operations run smoothly and efficiently. This position is the first point of contact for employees and visitors, requiring a professional and welcoming demeanor. The Admin and Front Office Executive is responsible for a range of office management duties, assisting in the coordination and execution of administrative tasks, and supporting various teams to optimize workflow. Communication skills, organizational abilities, and multitasking capabilities are critical for success in this role. Adept at handling inquiries, managing scheduling, and maintaining administrative protocols, the Admin and Front Office Executive plays a significant role in shaping the company's public image and internal dynamics. This role requires a blend of interpersonal skills, attention to detail, and the ability to handle multiple priorities efficiently.

Responsibilities

• Greet and direct visitors with a professional and welcoming attitude.
• Manage incoming calls and correspondence, directing them to appropriate departments.
• Maintain the reception area to ensure a neat and tidy environment.
• Organize and schedule meetings, appointments, and conference room bookings.
• Coordinate office activities and operations to ensure efficiency and adherence to company policies.
• Manage inventory of office supplies and place orders when necessary.
• Assist in the preparation of reports, presentations, and data entry as required.
• Handle and distribute incoming and outgoing mail, including packages and deliveries.
• Support administrative needs of the team, including filing, photocopying, and scanning documents.
• Ensure security protocols are followed by managing access cards for staff and visitors.
• Coordinate travel arrangements and accommodations for company executives and employees.
• Assist with HR-related tasks such as onboarding and maintaining employee records.

Requirements

• Proven work experience in an administrative or front office role.
• Strong verbal and written communication skills are essential for this role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational and multitasking abilities in a fast-paced environment.
• Ability to work independently and collaboratively with different teams.
• High school diploma or GED equivalent; additional qualification is a plus.
• Professional appearance and attitude, with strong customer service orientation.