Accounts Payable Office (225-807)

An Accounts Payable Officer plays a critical role in the financial department by managing all payment cycle activities efficiently and accurately. The position entails handling the payment of vendor invoices and ensuring company compliance with internal financial policies. The role requires a detail-oriented individual who can oversee cash flow by verifying and processing invoices, reconciling the accounts payable ledger, and resolving discrepancies. A successful Accounts Payable Officer will have a firm understanding of accounts payable functions, accounting practices, and relevant legal standards. They will be responsible for maintaining timely and accurate records and will have strong communication skills to liaise with vendors and colleagues effectively. This role is vital for maintaining the company's financial health and avoiding liabilities, and it requires a proactive approach to managing and improving payable processes.

Responsibilities

• Process accounts and incoming payments in compliance with financial policies.
• Verify discrepancies and resolve clients’ billing issues promptly and effectively.
• Monitor and process purchase orders, ensuring proper approval and documentation.
• Maintain accurate historical financial records by properly filing documents.
• Prepare and perform weekly and monthly bank reconciliations of all financial data.
• Track all company expenditures and assure the proper allocation of expenses.
• Conduct payment runs, ensuring all payments are processed on time to vendors.
• Develop and implement strategies to improve the accounts payable process.
• Liaise with vendors and suppliers as necessary to ensure service satisfaction.
• Coordinate with the finance team and ensure the company is not at financial risk.
• Assist in preparing reports and summaries for the management as required.
• Identify potential liabilities or issues with payments and implement solutions.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Proven 2+ years of accounts payable or general accounting experience.
• Strong accounting background with knowledge of Generally Accepted Accounting Principles.
• Proficiency in accounting software and Microsoft Office Suite is required.
• Excellent analytical skills with attention to detail and accuracy in work.
• Outstanding communication skills for qualifying issues with vendors and internal staff.
• Strong ability to multitask, prioritize tasks, and work under a tight deadline.