Payroll Specialist / Payroll Manager (225-827)

A Payroll Specialist or Payroll Manager plays a critical role in managing and executing payroll functions within an organization. This role involves ensuring that employees are paid accurately and on time, managing deductions, ensuring compliance with local, state, and federal regulations, and maintaining payroll records. The Payroll Specialist/Manager is typically responsible for processing payroll for all employees, coordinating with HR for new hires, terminations, and changes, and assisting with audits and other financial reporting needs. They must be detail-oriented, analytical, and possess strong organizational skills. This role is crucial for maintaining employee satisfaction and ensuring the company complies with all legal regulations concerning payroll.

Responsibilities

• Accurately process and manage payroll for all company employees on time.
• Maintain and update payroll records, including deductions, benefits, and other changes.
• Ensure compliance with all federal, state, and local payroll laws and regulations.
• Collaborate with the HR department for employee onboarding, termination, and role changes.
• Resolve payroll discrepancies and address employee payroll questions and complaints promptly.
• Prepare and submit tax reports and other required filings in a timely manner.
• Assist in payroll audits by gathering required documents and data accurately.
• Implement and manage payroll systems to ensure efficiency and accuracy in payroll processing.
• Coordinate with other departments to ensure consistent and clear payroll processes.
• Analyze payroll data and reports to identify and rectify errors before processing.
• Stay updated on changes in payroll regulations and implement necessary adjustments.
• Provide payroll information and updates to employees and management as requested.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Proven experience working as a Payroll Specialist or Payroll Manager in similar roles.
• Strong understanding of payroll processes and procedures, including taxes and deductions.
• Proficiency in using payroll software and Microsoft Office Suite, especially Excel.
• Excellent organizational and time-management skills to handle multiple tasks and deadlines.
• Strong communication skills to coordinate with HR and resolve payroll queries effectively.
• High attention to detail and problem-solving skills to identify and resolve payroll errors.