Executive Assistant to CEO (225-724)

The role of Executive Assistant to the CEO is a pivotal one in ensuring the smooth operation of high-level executive functions and activities within the organization. The candidate will serve as the right-hand to the CEO, providing invaluable support, maintaining organizational flow, and enhancing executive effectiveness. This position demands a high level of confidentiality, exceptional organizational skills, and the ability to manage complex schedules and communication channels. The ideal candidate will be proactive, detail-oriented, and adept at multitasking. They will also possess excellent communication and interpersonal skills, enabling them to liaise effectively with a wide range of stakeholders. With the opportunity to work closely with the CEO, this role offers a unique vantage point into organizational leadership and strategy implementation. The Executive Assistant will not only manage daily administrative tasks but also contribute to strategic meetings and projects, fostering an environment of corporate excellence.

Responsibilities

• Manage and prioritize the CEO's multiple and complex calendar appointments efficiently.
• Coordinate travel arrangements including flights, accommodation, and itinerary development.
• Prepare and edit correspondence, communications, presentations, and other documents as required.
• Conduct research and compile data to inform executive discussions and decision-making processes.
• Take responsibility for the preparation and distribution of meeting agendas and minutes.
• Assist in the creation and management of project timelines and deliverables.
• Facilitate communication between the CEO and various internal and external stakeholders.
• Manage incoming and outgoing communication, ensuring timely responses to critical queries.
• Liaise with board members and senior management for scheduled meetings and executive functions.
• Develop and maintain a systematic filing system for critical executive documents and records.
• Monitor and manage office expenses and budgets pertinent to the executive office.
• Act as a gatekeeper by prioritizing executive time, handling requests with discretion.

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field required.
• Minimum of 5 years of experience in an executive assistant role supporting C-level executives.
• Exceptional organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills, with experience drafting high-level documents.
• Strong proficiency in Microsoft Office Suite and other relevant office software programs.
• Ability to maintain discretion and confidentiality with sensitive organizational information.
• Demonstrated ability to prioritize tasks and manage multiple assignments simultaneously.