Operations Assistant (225-808)

The Operations Assistant plays an essential role in maintaining the smooth and efficient running of the daily operations of a business or organization. This role involves supporting the operations manager and assisting with administrative and clerical tasks to ensure operational excellence. Operations Assistants must be adaptable, detail-oriented, and capable of multitasking to manage various responsibilities effectively. They often interact with different departments and external stakeholders, making communication skills imperative. Providing timely and accurate reports, they contribute to strategic planning and decision-making efforts. Their role is vital in optimizing processes, improving productivity, and ensuring the alignment of operational practices with company goals.

Responsibilities

• Assist in the coordination and management of daily operational activities.
• Support the operations manager in implementing company policies and procedures.
• Monitor inventory levels and place orders to ensure adequate stock availability.
• Prepare and maintain effective operational reports for senior management analysis.
• Coordinate with other departments to ensure smooth workflow and reduce delays.
• Provide administrative support including data entry, filing, and document management.
• Help develop strategies to improve efficiency and effectiveness in operations.
• Conduct regular audits to ensure compliance with operational standards and regulations.
• Collaborate with vendors and service providers to negotiate contracts and manage relationships.
• Assist in the planning and execution of company events and meetings.
• Maintain an organized and clean work environment in compliance with company policies.
• Respond to operational inquiries from staff and stakeholders promptly and professionally.

Requirements

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Proven experience as an Operations Assistant or in a similar role for two years.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills for effective collaboration.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to analyze data and prepare detailed reports for management review.
• Knowledge of general business operations and industry-standard practices.