Office Coordinator (225-804)

An Office Coordinator plays a vital role in managing and orchestrating the smooth operation of one or multiple offices. As the backbone of daily operations, the Office Coordinator ensures organizational efficiency through effective administrative support and coordination. The position requires a proactive individual who is adept in multitasking, detail-oriented, and possesses excellent communication skills. The role involves regular interaction with management, employees, and external stakeholders. An Office Coordinator is responsible for maintaining an organized and welcoming office environment, handling office supplies, facilitating communications, and providing general administrative support to the team. This dynamic role is ideal for someone who thrives in a busy environment and is passionate about creating order out of chaos, ensuring that all office functions are carried out efficiently and smoothly.

Responsibilities

• Coordinate daily office operations and activities to ensure organizational efficiency.
• Serve as the primary point of contact for internal and external communications.
• Manage office supplies inventory, placing orders, and ensuring optimal stock levels.
• Handle incoming and outgoing mail, packages, and deliveries effectively.
• Assist in the preparation and distribution of communication materials and reports.
• Coordinate meetings, appointments, and manage calendar for the office personnel.
• Ensure that the office environment is maintained in a clean and organized manner.
• Assist with onboarding new hires and facilitating smooth integration into the team.
• Maintain and update office records, databases, and filing systems with accuracy.
• Support team in various projects, tasks, and administrative duties as needed.
• Implement office policies and procedures for improved workflow and efficiency.
• Communicate with vendors, handle inquiries, and manage vendor relationships effectively.

Requirements

• Proven experience as an Office Coordinator, Administrator, or similar role.
• Excellent verbal and written communication skills are essential.
• Proficiency in Microsoft Office Suite and office management software.
• Strong organizational and multitasking abilities for various office tasks.
• Excellent interpersonal skills with a customer service-oriented mindset.
• Ability to manage time efficiently and prioritize tasks under pressure.
• A high school diploma is required; additional qualifications are a plus.