Admin Officer (225-909)

The Admin Officer plays a pivotal role in ensuring that the daily operations of an organization run smoothly. This position demands an individual who is highly organized, detail-oriented, and efficient, with the ability to manage multiple tasks simultaneously. The Admin Officer acts as a central point of contact within the company, handling a diverse range of administrative responsibilities that support both the staff and management. This role requires excellent communication skills to interact with all levels of personnel and external partners effectively. The ideal candidate will exhibit a professional demeanor, a positive attitude, and a proactive approach to problem-solving. With a focus on streamlining office processes, the Admin Officer is essential in fostering a productive work environment, supporting the organization’s goals, and enhancing overall office efficiency.

Responsibilities

• Coordinate and manage daily administrative operations, ensuring efficiency and adherence to policies.
• Maintain organized filing systems both physically and digitally for easy retrieval.
• Ensure office supplies are stocked and reorder as necessary to prevent shortages.
• Act as the first point of contact for general inquiries and direct them appropriately.
• Assist in planning and executing company events and meetings with precision.
• Perform data entry, manage databases, and generate requested reports accurately.
• Oversee and coordinate maintenance of office equipment to ensure functionality.
• Process and track all incoming and outgoing correspondence efficiently.
• Prepare and coordinate travel arrangements and itineraries for staff and executives.
• Facilitate effective communication channels within the organization and externally.
• Support the HR department in scheduling interviews and managing staff records.
• Develop and implement administrative policies to enhance operational efficiencies.

Requirements

• Bachelor’s degree in Business Administration or a related field preferred.
• Minimum of 2 years’ experience in an administrative or office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal are essential.
• Strong organizational skills with a meticulous attention to detail are mandatory.
• Ability to manage multiple priorities and work independently under minimal supervision.
• Experience with office management software and basic understanding of IT systems beneficial.