Personal Assistant (225-812)

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A Personal Assistant (PA) plays a crucial role in ensuring the smooth operation of an executive's or manager's day-to-day activities. This position demands high levels of organization, confidentiality, and communication skills in order to handle a variety of tasks related to the executive’s personal and professional life. The PA is often the first point of contact for meetings, calls, and correspondence. Applicants for this role should be adaptable, able to multitask, and willing to assist in various capacities, from administrative duties to personal errands. This role requires someone who can effectively anticipate the needs of their employer and prioritize tasks efficiently.

Responsibilities

• Manage and organize the executive's calendar, including scheduling appointments and meetings.
• Arrange travel itineraries, transportation, and accommodations for business and personal purposes.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle inquiries and manage incoming calls and correspondence efficiently.
• Plan, coordinate, and execute events or meetings as requested by the executive.
• Conduct research, collect data, and prepare reports and summaries for the executive.
• Assist in managing the executive's personal commitments and agenda.
• Maintain confidential files and sensitive documents with utmost discretion.
• Coordinate with internal and external stakeholders on behalf of the executive.
• Assist the executive with personal tasks and errands as needed.
• Screen and prioritize emails, responding on behalf of the executive when appropriate.
• Provide administrative and project support to enhance productivity and efficiency.

Requirements

• Proven experience as a personal assistant or similar administrative role.
• Excellent organizational and time-management skills to handle multiple tasks.
• Strong verbal and written communication abilities are essential for this role.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency in using office software such as MS Office, email, and scheduling tools.
• Flexibility to work outside regular hours to meet the executive's needs.
• High level of discretion, integrity, and professionalism in all tasks undertaken.