Office Manager

Position Summary

The Office of the Vice Chancellor for External Relations is seeking a detail-oriented and proactive Office Manager to support the Vice Chancellor for External Relations (VCER) effectively. This role will involve providing high-level administrative support to ensure the efficient operation of the Vice Chancellor’s office and coordination of initiatives, events, and strategic projects led by the Vice Chancellor.

Job Responsibilities

Administrative Support

• Provide comprehensive administrative support to VCER.
• Handle office correspondence, including emails, letters, and phone calls.
• Serve as the primary point of contact for internal and external inquiries, ensuring timely and accurate responses.
• Schedule and coordinate meetings, appointments, and travel arrangements for the VCER.
• Maintain and organize physical and electronic filing systems.
  
  

• Ensure the smooth day-to-day operations of the VCER office.
• Manage office supply inventory, office budget, expenses, and financial records.
• Implement and maintain efficient office systems and procedures.
  
  

• Assist in preparing materials for meetings, including agendas, presentations, and reports.
• Maintain accurate records of meetings, including all related documents.
• Monitor and ensure follow-up on action items that emerge from meetings, maintaining a comprehensive tracking system.
• Manage logistics of meetings, overseeing tasks such as scheduling, venue coordination, technology, catering, travel, RSVPs, and all other relevant activities.
• Help ensure compliance with relevant regulatory requirements and organizational policies and procedures.
• Stay abreast of relevant regulations and changes in governance policies.
• Uphold and promote ethical standards within the office, handling confidential information with discretion and professionalism.
  
  

• Respond to inquiries, route communications, and follow up on action items on behalf of the VCER.
• Maintain professional relationships with government entities, partner institutions, and external organizations.
• Assist in organizing high-profile events, visits, and delegations coordinated by the External Relations team.
  
  

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Minimum of 5–7 years of progressive administrative or office management experience, preferably supporting senior executives in higher education or a similar setting.
  
  

• Proven track record in successful administrative roles, preferably in a higher education or a similar setting.
• Excellent organizational and time-management skills.
• Professional demeanor with solid communication and interpersonal skills.
• Meticulous attention to detail, particularly in preparing and maintaining accurate records.
• Discretion and the ability to handle sensitive information with confidentiality.
  
  

• Proficiency in Microsoft Office, Adobe Acrobat, and Google Suite.
• Fluency in English.
• Proficiency in Arabic is an advantage.
  
  

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.