Executive Assistant - مساعد تنفيذي

Key Responsibilities

Executive Support

• Manage the Director’s calendar, appointments, and travel arrangements, including academic, research, and international engagements.
• Draft, edit, and format official correspondence, presentations, and reports on behalf of the Director.
• Monitor and prioritize incoming communications; respond independently when appropriate.
• Maintain confidentiality and professionalism in managing sensitive and high-level information.
  
  

• Coordinate Centre-wide meetings, advisory board sessions, seminars, and research events, including agenda preparation, logistics, minutes, and follow-up.
• Support day-to-day operations of the Director’s office and liaise with university administrative units (HR, Finance, Research Office, etc.).
• Assist in the preparation of internal and external reports, including annual reports, grant reports, and strategic plans.
  
  

• Maintain records of current research projects, partnerships, and outputs to support reporting, KPI monitoring and impact tracking.
  
  

• Act as the primary point of contact for the Director’s external stakeholders, including academic collaborators, government agencies, NGOs, and industry partners.
• Support external communications and outreach initiatives, including newsletters, media materials, and website updates related to the Director’s activities.
• Coordinate travel and hospitality arrangements for visiting scholars, dignitaries, and collaborators.
  
  

• Bachelor’s degree or equivalent experience in administration, communications, science, or a related field.
• Demonstrated experience supporting senior leadership in a university, research institute, or public-sector environment.
• Strong written and verbal communication skills (in English), with a high level of attention to detail.
• Excellent time management, multitasking, and organizational skills.
• Proficiency with Microsoft Office Suite, videoconferencing platforms (e.g., Zoom, Teams), and administrative systems.