Assistant Administrative Officer 07F25

The Assistant Administrative Officer plays a pivotal role in maintaining the effective operation of an organization by supporting senior management and contributing to office administration. This role demands a highly organized, efficient, and proactive individual who can proficiently handle various administrative tasks. The Assistant Administrative Officer will be responsible for facilitating communication within the company, organizing schedules, and ensuring that all office operations run smoothly. This person must possess strong attention to detail, excellent communication skills, and the ability to multitask effectively. Working closely with other administrative professionals, the Assistant Administrative Officer provides both clerical and logistical support, enabling the organization to achieve its strategic objectives efficiently.

Responsibilities

• Coordinate and manage executive schedules, ensuring minimal conflicts and efficient time management.
• Prepare, review, and distribute communications, reports, and other correspondence.
• Organize and maintain files, records, and other important documentation for easy access.
• Assist in preparing for meetings, including logistical arrangements and material preparation.
• Serve as the primary point of contact for internal and external office inquiries.
• Support the development and implementation of office policies and procedures.
• Track office supplies and submit supply orders as necessary to maintain stock levels.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Assist in the planning and execution of company events and employee activities.
• Manage incoming and outgoing mail and ensure timely information dissemination.
• Provide general support to visitors, ensuring a welcoming environment at all times.
• Assist with special projects and perform other duties as assigned by management.

Requirements

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of two years' experience in an administrative or office support role.
• Excellent written and verbal communication skills are essential.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong organizational skills with the ability to prioritize effectively.
• High attention to detail and ability to handle multiple tasks simultaneously.
• Ability to maintain confidentiality and demonstrate professional discretion.