Senior Officer - Services

Job Description

Responsible for the complete lifecycle of Purchase Requisitions (PRs), from creation and processing to approval

and Purchase Order (PO) issuance. Additionally, maintain thorough records and a tracking system, with

commitment to strict adherence to company Procurement policies.

• Co-ordinate and follow up with supplier’s fulfillment of Purchase Orders, the timely delivery of products and
  
  

services, ensuring quality is according to the agreement/PO.

• Receive invoices from suppliers, check accuracy of invoice prior to processing and issue of GRN (goods receipt
  
  

number) for all delivered products and services. Keep a record and tracker of it and resolve discrepancies, follow

up with Finance for payment process. Strictly comply with company Finance & Accounting policies.

• Collaborate with third party contractors to ensure compliance of purchased services set forth in the contract or
  
  

statement of work.

• Organize inventory and storage areas for easy access and efficient space utilization; while maintaining records/
  
  

logs ensuring proper rotation of stock following FIFO (First In, First Out) and FEFO (First Expired, First Out)

methods.

• Maintain logs and records for various department transactions including receipts, issues, and returns, PR, PO and
  
  

provide data that can be analyzed to identify key trends, anomalies, and areas for improvement.

• Generate reports and presentations for management to make informed decisions
• Support the section head in the development of an energy and environmentally sustainable strategy, review
  
  

trends for data reporting requirements.

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