Senior Document Controller (225-611)

A Senior Document Controller plays a vital role in managing, distributing, and maintaining important documents across an organization. Tasked with overseeing the document control systems, this role ensures that all documents are accurate, up-to-date, and effectively managed according to industry standards. A Senior Document Controller supervises junior team members, ensuring that document control policies and procedures are strictly followed. This position requires excellent organizational skills, attention to detail, and a comprehensive understanding of document management principles. The ideal candidate will bring significant experience in document management within a technical or industrial environment and will contribute to the effective and efficient document control process while ensuring compliance with regulatory and organizational standards.

Responsibilities

• Oversee the entire document control lifecycle, from creation to archiving.
• Ensure that document control policies and procedures are rigorously followed.
• Review documents for accuracy, completeness, and compliance to standards.
• Supervise junior document controllers and provide necessary guidance and training.
• Coordinate with project teams to understand document requirements and timelines.
• Manage the electronic document management system (EDMS) and maintain digital files.
• Develop and implement efficient filing systems for easy document retrieval.
• Maintain logs, registers, and indexes for document tracking and historical recordkeeping.
• Ensure all documents are submitted on time and meet quality standards.
• Respond efficiently to document retrieval requests from staff and external partners.
• Audit document control processes regularly to identify areas for improvement.
• Prepare reports on the status of document management activities and compliance.

Requirements

• Bachelor's degree in business, administration, or a related field preferred.
• Minimum of 5 years experience in document control or a related position.
• Strong familiarity with electronic document management systems and software.
• Excellent organizational skills and attention to detail are essential.
• Demonstrated ability to train and supervise junior team members effectively.
• Strong understanding of document management principles and regulatory standards.
• Ability to manage multiple tasks and priorities efficiently under tight deadlines.
• Proficient in Microsoft Office Suite and document management software.