Receptionist 19D25

We are seeking a dynamic and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our organization, providing a warm and welcoming presence for all visitors, clients, and staff members. As a Receptionist, you will be responsible for managing the front desk with efficiency, ensuring that all interactions reflect our company's positive image and dedication to exemplary customer service. Excellent communication and multitasking skills are essential for this role, along with the ability to handle a variety of administrative tasks. If you possess a natural ability to connect with people and a keen eye for detail, we encourage you to apply and become a vital part of our team's success.

Responsibilities

• Greet and welcome visitors as they arrive at the front desk.
• Answer, screen, and forward incoming phone calls professionally.
• Provide accurate information to visitors and callers in a friendly manner.
• Maintain a tidy and presentable reception area with necessary materials.
• Receive, sort, and distribute daily mail and deliveries in a timely manner.
• Manage appointment bookings and create a daily schedule for meetings.
• Ensure security by following procedures and maintaining visitor logs.
• Assist with administrative tasks, such as data entry and filing.
• Handle basic inquiries and solve issues to ensure customer satisfaction.
• Coordinate with facility management for any repairs and maintenance needs.
• Prepare correspondence and documentations related to office tasks.
• Support other departments with special tasks or projects as required.

Requirements

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite and office management software.
• Familiarity with office equipment, like printers and fax machines.
• Strong verbal and written communication skills are essential.
• Professional attitude and appearance with a customer-focused approach.
• Multitasking and time-management skills, with the ability to prioritize tasks effectively.
• High school diploma or diploma in office administration or related field.