Project Coordinator - MandE

JOB OBJECTIVE-

Effectively manages project/events (design, plan, organise, deliver and measure) by effectively creating and executing against project timelines based on priorities, resource availability, and other project requirements (i.e., budget).

Main Responsibilities-

• 360° peripheral vision of all on-going matters within a project
• Communicate the status of projects being managed, including timeframes and document requirements, and key operational issues through (in)formal communications (e.g., status reports, e-mails, updates at meetings)
• Conscientiousness: Manage yourself and your Project Management responsibilities without constant intervention from a Manager
• Determine timelines and critical dates
• Manage a dedicated part of a project, or a basic project (e. g.: hotel, transportation, F&B, hospitality, entertainment)
• Meet and even improve standards of excellence (Achievement Drive)
• Prioritise tasks and projects
• Set up control mechanism to supervise given tasks to Project Assistants
• Source project-related third-party suppliers appropriately and effectively
• Build, maintain & entertain privileged relationships with relevant internal & external stakeholders (project assistants, colleagues, suppliers)
• Communicate expectations, roles and responsibilities to assistants and interns
• Delegate tasks and responsibilities
• Keep disruptive emotions and impulses under control (Self Control)
• Provide regular feedback on job performance of internal team (coordinators/interns)
• Acknowledge and monitor stakeholder concerns and capabilities
• Communicate effectively with stakeholders
• Make recommendations to improve service
• Take a client perspective, recognize and meet their needs (Service Orientation)
• Identify information to be managed and resources/systems available
• Keep records accurate and current
• Monitor use and effectiveness of information systems
• Use in proficient mode all tools and systems, computer hardware/software available (MS Office Suite, Copilot)
  
  

• 2-5 years of experience in project management in the Hospitality / Travel / MICE sector
• Bachelors Degree
• Strong understanding of customer and market dynamics and requirements.
• Willingness to travel and work in a global team of professionals.
• The ability to execute events effectively under high-pressure conditions
• Excellent written and verbal communication skills
• A confident and determined approach.
• Resilience and the ability to cope with rejection.
• A high degree of self-motivation and drive.
• The ability to work both independently and as part of a team.
• The capacity to flourish in a competitive environment.