Priority Projects Monitoring Section Head JOB

1 Job Details

Job Title: Priority Projects Monitoring Section Head

Department: Executive Affairs Department

Section: Priority Projects Monitoring Section

Direct Manager: Executive Affairs Department Director

Direct Reports: 2

2 Role Purpose

Oversee the delivery of priority projects and initiatives as assigned by top management, while ensuring alignment with defined objectives and expected standards. Monitor and provide necessary support throughout various stages of the assigned projects ensuring that they are implemented in accordance with best practices and standards, and in line with approved timetables and financial allocations.

3 Key Responsibilities

Priority Projects Management Operations

• Oversee priority project schedule, budget, and quality against plan and recommend changes in case of any issues.


• Supervise and ensure priority project deliverables and outputs are in line with the required standards and expectations.


• Liaise closely with the internal stakeholders, Abu Dhabi Government Entities, and external experts to ensure successful implementation of projects.


• Ensure effective communication with the stakeholders and project managers throughout the project.


• Provide recommendations to guide the team to continuously monitor the progress of projects and ensure the relevant data is collected as per set schedule.


• Oversee project closure processes and ensure that a checklist is created for all assigned projects.


• Ensure relevant stakeholders are periodically kept up to date, providing them required information or data.


• Contribute in the development and implementation of quality control and quality assurance programs in compliance with the DCT’s requirements and contract conditions.


• Ensure that continuous support is extended to project teams on monitoring, governing and on reporting.


• Develop metrics to evaluate and measure the success of projects and suggest necessary improvements as needed.


• Review latest and best techniques and methods to be used within the various stages of project management.


• Identify creative ways in solving complex problems in a short amount of time.


• Provide strategic analytical thinking and reporting recommendations that will drive and monitor performance.


• Ensure productivity and operational goals are in adherence to set standards by tracking, analysing, reporting on, and providing recommendations.


• Guide continuous improvement process for standard operating procedures to ensure standard project management practices are followed enabling consistency and quality.

Budgets and Relationships Management

• Monitor budgets allocation based on needs and requirements.


• Build and foster relationships with internal and external relevant stakeholders to contribute as required in the delivery of priority projects and initiatives.

Documentation and Reporting

• Ensure effective management of contracts related to the projects per the established requirements.


• Ensure reporting alignment, consistent formatting, and a focus on improving and building out new reporting capabilities.


• Oversee projects progress and lead the preparation of periodical reports on the progress of priority projects and assignments and submit them to top management, as required.

Shared Activity

Strategic Contribution

• Ensure effective cascading of the functional strategy into section business plans to ensure vertical alignment and horizontal integration with other interfacing sectional strategies

People Management

• Act as a role model and drive adherence to organizational values and ethics by employees of the assigned section to foster a value driven culture within the organization.


• Manage the effective achievement of assigned objectives through the leadership of the Section by setting of individual objectives, managing performance, developing and motivating staff to maximize performance.


• Lead the talent development initiatives for the assigned section, collaborating with technical/discipline experts and thereby ensure the availability of talent to fit business requirements.

Budgeting and Financial Planning

• Manage the preparation and recommend the section budget and monitor financial performance versus the budget while ensuring all sectional activities are conducted in line with the approved guidelines.

Policies, Systems, Processes & Procedures

• Manage and ensure effective implementation of functional policies, procedures and controls covering all areas of assigned section activity so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.

Continuous Improvement

• Lead the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.

Reporting

• Ensure that all section reports are prepared timely and accurately and meet DCT requirements, policies and quality standards.

EHS

• Adhere to the DCT Occupational Safety and Health policy, regulations, and laws, and provide help to the Corporate EHS in executing the OSHMS.


• Report any incidents, near misses, occupational illnesses, unsafe practices, and conditions immediately to the concerned person and participate in the investigation of OSH incidents, as required.

4 Communication and Business Relationships

Internal

• DCT Relevant Sectors / Departments

External

• Government Agencies


• Key Vendors & Suppliers


• Any Other Relevant Party

5 Qualifications

• Bachelor’s degree (Masters’ preferred) in Business Administration, Strategic Planning, or equivalent.

6 Experience

• At least 6 to 8 years of experience in Project Management role, or equivalent.

7 Skills

• Full professional English proficiency both in speaking and writing.


• Exceptional writing skills and storytelling.


• Skilled in MS Office (PowerPoint, Word and Excel).


• Strong quantitative and qualitative analytical skills with the ability to interpret complex data and information.


• Attention to detail and rigorous approach to research, analysis and documentation.


• Ability to navigate a fast-pace environment with a high level of autonomy.


• Strong problem-solving and critical-thinking skills.


• Strong communication and interpersonal skills.


• Strategic thinking and the ability to align creative efforts with broader business objectives.


• Proficiency in project management fundamentals, including the ability to manage multiple projects simultaneously and meet deadlines.