Personal Assistant (225-805)

Are you in search of an opportunity that offers a dynamic and engaging work environment? We are seeking a highly organized and proactive Personal Assistant to provide exceptional support to our senior management team. In this role, you will be the right hand to our executives, ensuring their day-to-day operations run smoothly by managing schedules, coordinating meetings, and handling sensitive information with utmost confidentiality. Our ideal candidate is a self-motivated individual with excellent communication skills and the ability to multitask in a fast-paced atmosphere. This position requires a high degree of professionalism and the capacity to manage complex tasks efficiently. If you excel in organizational skills and thrive on challenges, we would love to hear from you.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, conferences, and presentations.
• Handle incoming communications and correspondence, ensuring prompt responses when necessary.
• Conduct research and compile data to assist executives in decision-making processes.
• Organize and oversee event planning and execution for internal and external events.
• Maintain an efficient filing system, ensuring easy retrieval of information when needed.
• Assist in drafting and editing reports, emails, and other documents as required.
• Provide administrative support by managing spreadsheets, databases, and records.
• Ensure confidentiality and security of sensitive and personal information at all times.
• Liaise with internal departments and external partners on behalf of executives.
• Handle ad-hoc administrative tasks to streamline executive workflows as directed.
• Support in personal tasks for executives to ensure they focus on strategic initiatives.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience as a Personal Assistant or similar administrative role.
• Exceptional organizational and time management skills required.
• Strong communication abilities, both verbal and written, are essential.
• Proficiency in Microsoft Office Suite and common office software tools.
• Ability to maintain a high level of confidentiality and professionalism.
• Excellent problem-solving skills with a proactive approach to tasks.