Personal Assistant (225-615)

A Personal Assistant (PA) is an indispensable part of the team, entrusted with the responsibility of supporting executives or individuals in managing their day-to-day affairs, both professional and personal. This role requires a high degree of professionalism, organizational skills, and the ability to prioritize tasks efficiently. A Personal Assistant acts as the main point of contact between executives and clients, coordinating schedules, arranging meetings, and carrying out other administrative duties. In this dynamic position, a PA will be exposed to various business functions and will interact with high-level clients and stakeholders. This role is perfect for someone who is resourceful, detail-oriented, and has a knack for problem-solving. If you enjoy working in a challenging and fast-paced environment and are keen on making significant contributions to an executive's productivity, this might be the ideal opportunity for you.

Responsibilities

• Manage and maintain executive schedules, appointments, and travel arrangements comprehensively.
• Act as the primary point of contact between executives and internal or external clients.
• Coordinate meetings, conferences, and other business functions in a timely fashion.
• Organize and handle incoming correspondence, emails, and documentation meticulously.
• Compile, analyze, and summarize information for reports and presentations.
• Manage confidential information with the utmost discretion and integrity.
• Assist in special projects as required, ensuring timely and successful completion.
• Perform office management duties, including ordering supplies and maintaining records.
• Liaise with other staff members and departments to ensure seamless operations.
• Prepare agendas, take minutes during meetings, and follow up on action points.
• Facilitate personal tasks such as gift purchasing, event planning, and other errands.
• Enhance the efficiency of the executive by providing proactive support and solutions.

Requirements

• Proven experience as a personal assistant or in a similar administrative role.
• Exceptional organizational and time-management skills with the ability to multitask.
• Strong proficiency in MS Office Suite, particularly Outlook, Word, and Excel.
• Excellent verbal and written communication skills with attention to detail.
• A high level of professionalism and the ability to maintain confidentiality.
• Ability to adapt to changing priorities and handle high-pressure situations effectively.
• Experience in managing complex travel arrangements and preparing expense reports.