Personal Assistant 20O25

An exciting opportunity has arisen for a highly organized and efficient Personal Assistant to support a busy executive in meeting their personal and professional needs. The successful candidate will possess a blend of strong organizational skills, the ability to multitask, and a proactive approach to problem-solving. In this dynamic role, the Personal Assistant will be responsible for managing the executive’s schedule, handling correspondence, and streamlining day-to-day activities to optimize productivity. This position requires discretion, an eye for detail, and excellent interpersonal communication skills. Join us and be an integral part of a team that values excellence and continuous improvement.

Responsibilities

• Manage and organize the executive's calendar, scheduling meetings and appointments efficiently.
• Coordinate travel arrangements including booking flights, accommodation, and itinerary planning.
• Handle confidential information with discretion and ensure data integrity and security.
• Prepare reports, memos, letters, and other documents as needed by the executive.
• Conduct research and gather information to support executive decision-making processes.
• Assist in personal tasks such as event planning and household management when required.
• Screen and handle phone calls, emails, and correspondence on behalf of the executive.
• Liaise with internal staff and external clients to facilitate smooth communication and workflow.
• Organize and maintain the office filing system, both physical and electronic documentation.
• Attend meetings and take detailed minutes to provide comprehensive records.
• Support the executive in managing budgets, tracking expenses, and processing invoices.
• Provide reliable reminders and follow-ups to ensure executive tasks are met on time.

Requirements

• Proven experience as a personal assistant or strong administrative background.
• Exceptional organizational and time-management abilities to handle multiple tasks.
• Strong written and verbal communication skills for efficient correspondence.
• Discretion and confidentiality in handling sensitive and personal information.
• Proficiency in MS Office Suite and other office management software.
• Flexibility to adapt to a dynamic and fast-paced work environment.
• Ability to anticipate needs and act proactively in various situations.