Office Manager

Description

Como is the pioneer of Data Driven Customer Engagement & Loyalty Solutions. Como helps F&B and Retail businesses increase their revenue and build strong relationships with their clients, know them better and keep them coming back. Como’s turnkey all-in-one SaaS platform is flexible, easy to manage, and affordable for any size businesses. It features a full CRM, enterprise-level actionable data, advanced loyalty and promotion engine, sophisticated marketing automation, omni-channel communication, auto-generated AI campaigns, customized and branded mobile app and much more.

We are looking for a highly organized and self-motivated Office Manager to oversee the day-to-day operations of our office. This role is ideal for someone who thrives in a dynamic environment, takes initiative, and can independently manage a wide range of administrative and operational tasks to keep the office running smoothly.

Responsibilities:

• Manage the daily operations of the office, ensuring a clean, organized, and well-stocked workspace
• Serve as the primary point of contact for all office-related needs, including facilities, equipment, and supplies
• Coordinate with vendors, service providers, and building management for maintenance, deliveries, and office services
• Manage the reception area, including phone calls and emails.
• Handle incoming mail, packages, and deliveries and manage outgoing shipments as needed
• Manage the responsibility with Dubai Multi Commodities Centre (DMCC) which includes company related government transactions, visa applications, cancellations and renewals, employment contracts, license renewal, portal updates and up-to-date company's records.
• Handle and support bookkeeping procedures for office expenses, preparing weekly and monthly reports for the management, filing documents for further submission for audit.
• Ensure all office contracts, insurances, and legal documents are up to date and filed correctly
• Assist with organizing internal events, meetings, and team activities
• Support onboarding of new employees by preparing workstations, access badges, and welcome materials
• Maintain office policies and procedures and ensure compliance across the organization
• Provide administrative support to leadership and departments as needed (e.g., scheduling, data entry, document management)
• Coordinate logistics for office supplies, IT equipment, courier services and facility-related issues.
  
  

• Bachelor’s degree in business administration, Human Resources, or a related field.
• Proven experience in administrative roles, with exposure to HR tasks being a plus.
• 5 years experience with visa processing procedures and knowledge of labor laws and regulations and great knowledge of the Dubai Multi Commodities Centre (DMCC).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Familiarity with office management procedures and Proficiency in MS Office
• Ability to work independently, manage multiple tasks simultaneously, and meet deadlines.
• Flexibility to adapt to changing priorities and handle confidential information with discretion.
• Problem-solver with a proactive, can-do attitude
  
  

• Tier 1 medical insurance for team member and dependents upon joining (worldwide coverage)
• A positive, productive, and energetic work environment!
• 25 days annual holiday
• Global career progression opportunities
• Wellbeing initiatives, regular social events and charitable initiatives to give back to our community
• Office with amazing views on JLT park, lake and Dubai Marina
• Exciting team-building activities